I was going to look after the Vendor's Expo, Sharon after the Print Competition and Rhoda was going to see to overall flow and the Saturday Workshops. We quickly placed a call for volunteers at the Delta Photo Club where we were inundated with many offers of help. From this large group of volunteers we had three members taking on specific projects that included AV/Tech Support, Food Services and Money Collection/Registration. All the others were going to be helping hands on the days of the events.
Many meetings later brought us to the Print Competition Entry Deadline where images were collected, ordered and prepped followed by our Judging Evening where the Print Committee along with eight Judges scored all the prints.
Shortly after we met on the Thursday before the event to prep the venue, setup tables, clean the facilities and hang all the images. Friday saw a continuation of prep which now included Friday evening food, checking the AV equipment for all the classrooms and main hall and prepping for that evenings social.
Friday evening was great, this was our showcase of images where over 100 16 inch by 20 inch images were displayed, Awards were presented and Coffee and Deserts were served. We had excellent live background music supplied by Gatlin Saip. We had almost a hundred guests viewing images, socializing and generally enjoying the evening. A great start to the weekend.
After the event we had to re-structure the main hall, move tables, setup some new ones, move chairs and get ready for the Saturday Exposition.
Saturday Morning came way too early! I found myself at Timmies (Tim Hortons) with the NIK Software rep from New York at 7:15 am. On to the show. Once on location at the venue it was all a blur. Help setup the vendors, the instructors, help with all the little details. Luckily we had a ton of excellent volunteers that were everywhere and just did what was aked of them whenever something was needed.
Coffee and muffins were available for registrants and vendors. Registration for all the attendees went very well. All registrants were given Epson bags filled with an Epson Pen, a London Drugs writing pad, a schedule for the day, some brochures and discount coupons. Attendees then went on to their workshops. We heard nothing but praise for all the instructors at all the first and second session workshops.
Lunch was incredible. Well organized and excellent spread which included various sandwiches and Lox on Bagels, chips, veggies and fruit and an assortment of pickles and olives.
From the first break on to the end of the day the Vendors Expo was open to all (free) which had some incredible Vendors including Framer's Choice, Photo Experts, London Drugs, Ilford, Tamrac, Hahnemuhle, NIK Software, Microsoft, Wacom, Epson, and Technicare. All the vendors were excellent with great samples and tutorials. Epson demonstrated their new Epson Stylus Photo R3000 Printer fro the first time in Western Canada. They also had their award winning R2880 printer on display which was a draw prize at the end of the day. Thanks to all the vendors and London Drugs for their support.
The day then pushed on to Wendell Phillips' excellent Key Note speech (http://wendellphillips.com/). Wendell displayed and talked for over two hours nonstop displaying one incredible image after another. Wendell's stories were humanitarian and very touching and even brought some laughs. Wendell's speech was loved by everyone including non-photographers.
We ended the event with the raffles and draws of over $3000.00 in prizes.
The event was a lot of work but in the end everything ran very well because of all the volunteers. We had to do a big cleanup after the event to get everything back in order. The weekend was tiring but well worth it. We look forward to next year's event which will be bigger and better with six different workshops, a bigger vendors Exposition, and another awesome key note speaker.
Since then I have judged a CAPA Print Competition at the Langley Camera Club and will Judge another event at APAC in Abbotsford this Monday. I am also now prepairing to do the "Colour of Light - White Balance" Workshop at the North Shore Photographic Society on May 25th.
I have also prepped several articles that I will be posting soon.
© 2011 François Cléroux
(Version 1.00 - April 2011)
Please feel free to leave comments, corrections, ideas, thoughts or suggestions.